The evidence
An inspector returns from a visit with handwritten notes, twelve photos and temperature readings for three rooms, one of them not recorded.
Notes & evidence → reviewed reports
Reports drafted
from your evidence.
Experts spend hours turning notes, photos and readings into formatted reports. Altersoft builds workflows that assemble the draft in your template, link each finding to its evidence and flag what is missing.
evidence-to-report.flowIllustrative example
Before: Copy notes into Word, format tables, chase missing readingsWith automation: Review a formatted draft with sources and gaps marked
- Evidence arrivesSite notes, photos and readings
- Draft in your templateFindings, photo and table in place
- Sources linkedEach finding points back to its evidence
- Gap filled by the expertNo reading for Room 3 was flagged, not guessed
- Signed and issuedThe expert signs before the PDF goes out
From evidence to report
Keep the expertise.
Lose the formatting.
For inspectors, surveyors, consultants, compliance teams and operations managers who write similar reports after every visit, job or reporting period.
The draft never replaces professional judgement. Findings are linked to evidence so they are easy to check, gaps are flagged rather than filled in, and the expert signs every report.
Collect the evidence
Gather site notes, photos, measurements and documents from the apps, folders or forms your team already uses.
Draft in your template
Assemble the report in your structure and house style: findings, photos with captions and tables of readings.
Link every finding
Each statement and figure links back to the note, photo or reading it came from, so reviewers can check it quickly.
Flag the gaps
Missing readings, unclear notes and conflicting evidence are highlighted for the expert, never guessed.
Review and sign
The expert edits, completes and signs the report. Only then is the final PDF issued.
Illustrative example
A property inspection.
One reading is missing.
Fictional scenario, not a customer case study or a live demonstration. Outcomes depend on your documents, data and systems.
The draft
Findings, captioned photos and a readings table are laid out in the firm's template, each linked to its source. Room 3 is flagged as having no reading.
The decision
The inspector adds the reading from their device, edits two findings and signs the report before the PDF is sent to the client.
Systems & safeguards
Built around
your source of truth.
We assess access and data quality before promising a connection. These are integration options to scope, not ready-made connectors included in every project.
Notes, photos & forms
Read notes, photos and form data from your inspection app, shared folders or email. Handwriting and poor photos need sample testing.
Templates & house style
Use your existing Word or PDF templates and approved wording, so reports look like yours and meet your standards.
Review & records
Keep drafts, edits and the signed version together, with sources, so you can show how each report was produced.
Agree how your data is handled before connecting it
We scope who can access documents, which hosting and AI providers are used, retention and deletion, and what appears in logs. Use redacted samples for discovery. This page does not accept uploads or process any of your data.
Scope, delivery & pricing
Start with one
report type.
A fixed project quote follows a review of your inputs, systems and approval rules. The website's general starting price is not a price promise for this workflow.
Define a small pilot
Pick one recurring report, your template and a set of past jobs with their evidence. Compare drafts with reports your experts wrote before using it on live work.
What affects the cost?
Document variety, data quality, integration access, rule complexity, permissions and volume. We agree delivery dates after this assessment; system access and data cleanup can extend the work.
Make running costs explicit
The proposal should separate the build from hosting, AI usage, third-party licences, maintenance and future changes, specifying what is included and who owns each ongoing task.
Estimate the opportunity using your own numbers
For illustration only: 40 reports a month × 1 hour less assembly and formatting each = 40 hours of capacity. At an assumed £40 per hour, that is £1,600 of staff time before software costs and review. It is not a measured result or a guaranteed saving; validate the assumptions in a pilot.
See our general pricing approach · Meet the engineer who builds it
Free first chat
Which reports
take longest to write up?
Tell us roughly what reports you produce, what evidence goes into them and how many you write. No client reports needed for the first conversation.
Discuss your reportingOr call +44 7441 113592